How many invoices do you send out every month to clients? There are probably too many to count. You may be using invoicing templates right now to get the job done. There are a lot of small businesses that simply use spreadsheets. They seem simple and easy to use and you may never have thought of using another system.

But the problem is, invoices can take a lot of time to complete every month when you are doing them manually. This could be time better spent on something else. The solution to this problem is invoicing software. Let’s take a look at five reasons why you should consider using it for your business.

Page Contents

What is Invoicing Software?

First of all, let’s take a look at what invoicing software actually is. There are a lot of problems with keeping manual books. For example, billing errors can be made, which can slow down when you are paid for the work that has already been completed. That is why a lot of people now use the computer to send out invoices to their clients. But using templates and creating your own invoices means you can also run into similar problems. Employees can make mistakes and it can a long time to prepare all the invoices each month.

This is where invoicing software comes in. You can enjoy using a platform that is going to create invoices for you. Through customizable invoices, you can input the details of your clients and simply fill in any fields that are different each month. You can keep a database and address book so that you never enter the wrong names, addresses, or payment details.

In addition, a lot of invoicing software includes a portal for clients. This allows them to pay their invoices in an easy way. You can keep track of all the invoices too, with notifications when people pay or payments are overdue. Included in some invoicing software is the ability to generate reports. You can keep all of your transactions in one place.

Most invoicing software is designed to be simple and easy to use. This means that you do not have to be tech-savvy to have it in your business. Instead of having multiple employees working on invoices, you can just have somebody overseeing the invoicing software.

Reasons for considering Invoicing Software

Now that you know exactly what invoicing software is, it is time to find out the advantages of using it for your business. This way you can figure out if it is going to benefit you and the way you run your company. Let’s take a look at five reasons to consider using invoicing software today.

You Can Be More Efficient

When you are running a business, time is of the essence. You should always be looking for new ways to increase your efficiency and productivity during working hours. Invoicing software can help you with this.

Think about all of the time you spend filling out and completing invoices to send to clients. This is probably more time than you would like to spend on your finances. Yet, when you use invoicing software, you can cut down the time you are spending on administration. Since client information is stored in the cloud, all of the details are already there without manual input. You just have to spend 5 minutes filling in numbers and you can send out all your invoices in half the time you spent before.

They are Customizable

Since everything about invoicing software is automated, you can easily customize your invoices to suit your business. This makes it easy and quick to send out multiple invoices to clients at once even when you are working to a deadline.

All of the customer invoices and details can be saved and you just have to fill out a few boxes if anything changes from month-to-month. They are ready to go when you are. You can find out more about the features of different invoicing software at so that you can choose the best one for your business.

There are Automated Monthly Features

Do you have similar invoices that you send out every month to your regular clients? The great thing about invoicing software is that it can take over this boring task and do it for you. Click here to learn more. There are automated features that can mean invoicing can be sent out on a certain day of the month for you. You do not have to assign any employees to do this task and you can run your business more efficiently. The software will take care of all the details stored from the cloud and send them out to clients.

Chase Customers for Payment

We all know that there are clients that forget or delay making payments. It may make you uncomfortable to chase down their payments through email. But if you use invoicing software for your business, reminders can be sent out automatically to clients that mean you do not have to do this ever again.

This is going to alert them to the fact that they have not paid the invoice yet and give them another opportunity to pay. It is easy and convenient, avoiding having to carefully word an email for payment. Everybody wins.

Improve Your Brand

Using invoicing software not only makes your business more efficient, but it also appears more professional to clients. While basic templates and spreadsheets can get the job done, they do not always look the best for clients. In fact, they can often be complicated and troublesome if there is anything they need to fill out.

With invoicing software, you can add your color scheme, branding, and name so that clients receive a professional invoice. All of the information they need is easy to read and lets them pay without it being complicated. If the software includes a portal for payment, clients will love that your business makes it so easy for them to pay. You can improve your professional image.