Throwing a party on a bus, or starting it with it is going to set the whole mood and it will let the guests relax and start enjoying the gathering even before they reach the venue. Today, party busses are extremely popular, and people choose them to ease the transportation, set the mood, and start the event sooner.
There are many different types of vehicles you can choose from, and no matter if you are planning a corporate event, your wedding, or you just want to have an amazing night out with your closest friends, this is a unique idea that is worth considering. In this article, we are going to give you some tips for planning your first party bus event.
1. Start by looking for the right service
The first thing you need to do is find a reliable company that is going to provide the vehicle you are interested in. You probably know that most services have a huge fleet, but not every company is going to be reliable, transparent, and affordable for you.
So, you need to check the services in your area, see what they are offering, how previous clients felt about them, and reach out to them. Note that you should be looking for a certified place with licensed drivers, and a service that will be willing to go above and beyond to help you plan the best party of your life.
2. Make sure you see the vehicle
Once you’ve found a service that you are happy with, the next thing is finding the right bus for your needs. There are dozens of different types that you can choose from, and they may vary from something basic and traditional up to vehicles that look more like nightclubs than busses.
You need to know what you are looking for, and you should never rely on images only. These vehicles usually look different when you see them in person, and you should remember that images are made to show off the best sides of the bus. So, once you have several units on your mind, reach out to the service and make an appointment to see all of them in person.
When doing this, try to see the vehicles at least a week before the gathering, so in case you don’t like something, or even if you want to go with a different rental service, you will have time to make the changes without changing the dates or the event.
3. How many guests are going to invite?
The number of guests is crucial for the whole gathering and overall experience. You cannot play around with this and you need to have the information before you book the bus. The easiest thing you can do is make a list of all the people you are planning to invite, talk to them, and see if they are going to be available. That way you will have a basic number that you can start with.
According to Toronto Party Bus, the number of guests will affect the type of vehicle you choose, as some are made for larger parties while others are perfect for a more intimate gathering.
On websites like titaniumpartybus.ca, you can see that there are different types of vehicles depending on the occasion and the gathering, so make sure you know the number of people that are going to attend before you make any reservations.
4. Schedule, plan, stops
To have the best experience, you need to plan accordingly. This will not only help with avoiding misunderstandings with the guests and the rental company, but you will also avoid any worries or stress. At least a few weeks before the gathering, start planning on what you want to do, where you want to go, and how long you are going to stay there.
Have the plan in writing, make changes if needed, and don’t forget to send it to the guests. After they agree with the schedule, you should send it to the rental company as well, so that the driver can prepare on time.
5. What is your budget?
The most important thing for this process is planning your budget. There are many things that you can do that will force you to go over budget, and that is the last thing you want to do. You need to think about the cash you are willing to invest in the vehicle and the other amenities and features that might make the price go up.
Note that in case you are late, if there are changes of schedule, or if you do some damage to the vehicle, you will have to pay the fines. Because of that, you need to be responsible and know what you are choosing or getting yourself into before signing the contract.
6. Get snacks, drinks, and don’t forget about the music
The last thing you need to think about is the food and the beverages that you are going to have on the bus. Some of the companies will offer you to rent an already stacked vehicle that will have a lot of beverages and snacks, while others will require you to get all the things that you want. Both options are great depending on your needs, but if you choose to get a vehicle that already has the products, check the brands and the quantity. Don’t forget about the music and the playlist and have this ready at least several days before the party.
Ultimately, the best thing you can do is relax and start planning on time. Never leave the planning for the last day, and make sure you make the agreement and rent the vehicle at least a week before the happening. In case there are any changes in the plan, destination, stops, or times, you need to alert the driver as soon as possible. Go through the agreement before you sign it, have common sense, and don’t leave the vehicle trashed, and remember that this party can either be the best thing you’ve planed in your life, or it can negatively impact the way people perceive you. If you need any help with anything, you can always reach out to the rental service, talk to them about the best way forward, and ask them all the questions you may have about the happening and how to plan it.